Almost all businesses outsource their payroll services. A business can have several reasons or objectives to meet. However, the result should always be better service to the employee and reduced cost and effort for the employer.
For the employer, the benefits can be to reduce their in-house training, concentrate on their core business or ensure that they are providing the best services to their employees. The benefits to the employee should be access to knowledgeable resources. This can be through personal contact or employee self-service.
Business payrolls are complicated. Assorted taxes must be filed consistently and accurately to applicable regulatory agencies. These regulations are in a constant state of change. To be an expert resource for employees is a tremendously difficult task. To take the role of the expert on these changing regulations creates a business risk that is unnecessary.
Every business should outsource activities that are not within the realm of the core business. Unless the company is in the business of providing payroll services, performing payroll in-house will cause a large time and money drain.
Payroll is a service that most businesses outsource. Some of the key functional features that a business looks for in a payroll service are:
1) Easy to Use Web-based Payroll Solution
2) Data Entry
3) Comprehensive Reports
4) Employee Self Service
5) Human Resource Features
However, a business can be disappointed after choosing a payroll service provider. The disappointment will set in when support is needed from the provider. That is the time when a business can find that the ‘personal touch’ is missing in their chosen provider. Support from a payroll service provider can be hard to reach and, when finally reached, lacking in knowledge and quality.
Payroll Unlimited, Inc. is a full service payroll company that has been providing outstanding payroll and benefits solutions to small and medium size businesses nationwide since 1992. The key difference for Payroll Unlimited compared to the other payroll service providers is the professional, knowledgeable individual that answers the phone every time!
The Human Resource department is always interested in ways to increase employee engagement. There are effective steps that can be taken and do not require grand plans.
The goal for employee engagement is to help employees align their personal career goals with the company’s goals. Companies do not like to see their employees just collecting a paycheck. They want their employees engaged in the present and future success of the company.
According to HR Morning INFOGRAPHIC: Employee engagement — what it is and isn’t, engaged employees lead to higher service, higher customer satisfaction, increased sales, higher levels of profit, and higher shareholder returns. These are significant benefits to the company.
The employee needs to trust that focusing on the company’s goals does not restrict the employee from reaching their own personal career goals. Trust is a critical factor in the success of a company increasing their employee engagement.
A cloud-based payroll service can greatly reduce your costs by helping you avoid unnecessary penalties by staying in front of ever-changing regulatory requirements.
Payroll Reporting is one of the major benefits of an automated payroll process. Automated reports can quickly provide analysis of the data and organize the information into required formats meeting government regulations.
As the National Payroll Reporting Consortium (NPRC) states “Federal, state and local agencies have developed a wide variety of reporting rules, formats and media over time. This diversity alone poses significant challenges for the Industry. Here are a few examples:
- Mandatory use of specific reporting media, such as electronic filing or payments, may apply to either payroll service organizations, or to large employers.
- Some states ask that particular technologies be employed, which may have been designed for individual employers, or are otherwise inappropriate for bulk filings.
- The Industry has difficulties with unique client authorization requirements, such as state-specific Powers of Attorney, notarization, or additional registration requirements such as supplemental authorization forms to report using an electronic technology.”
The desire for general self-service did not start in this millennium. The first vending machine was actually made in the late 1800’s, soon followed by self-service gas pumps in the early 1900’s. Although quickly getting candy and fuel was good, easy access to information was the ultimate desire. Nothing would be more valuable to us than easy access to our personal information.
Large amounts of employee data began to be collected in the 1970’s and stored in large computer mainframes. The computer room, in those days, was labeled ‘the glass house’ because many businesses built their computer rooms within a glass enclosure. You could see the computer, but you could not get in to touch it. Access was strictly restricted, as was your personal information the computer contained.
When the Internet became available to the average person in the 1980s, we were given access to public information never before imagined. In the 1990’s, we saw Internet services start-up such as Amazon, eBay and Google to name only a few of the ground-breakers. By the 2000’s, businesses recognized the need to unlock the personal information they were holding in their computers. Businesses began to deploy online services for their employees with access allowed through account names and passwords; enabling the employee to have immediate access to their own personal information.